The Corporate Officer (CO) plays a pivotal role in supporting the company’s corporate, compliance, and administrative functions. This position is responsible for assisting with bank account applications, coordinating with external attorneys on company formation and regulatory matters, conducting compliance reviews, and providing structured support in the recruitment and candidate shortlisting process. The ideal candidate is detail-oriented, digitally savvy, and capable of managing multiple corporate and compliance-related tasks with efficiency and discretion. 

Primary duties and responsibilities:
 Corporate Governance and Compliance Administration
•    Prepare and complete corporate documentation, including bank account applications and company records.
•    Liaise with attorneys, corporate service providers, and government agencies regarding company formation, amendments, and statutory filings.
•    Maintain accurate and up-to-date company registers, resolutions, and internal filing systems.
•    Assist in conducting compliance reviews of corporate and financial transactions to ensure adherence to internal policies and regulatory requirements.
•    Assist with due diligence and ensure timely submission of regulatory filings.
•    Monitor and track license renewals, and other statutory obligations.

Recruitment & Talent Support
•    Work with teams to digitize the full cycle recruiting process by making it easier and more efficient for candidates and hiring managers
•    Support the end-to-end recruitment process, including screening, shortlisting, and scheduling assessment and interviews.
•    Utilize digital tools and applicant tracking systems to streamline hiring and onboarding procedures.
•    Perform searches on LinkedIn and other platforms to find suitable candidates to fill roles
•    Assist in preparing candidate assessments and maintaining recruitment documentation.
•    Assist with the preparation of hiring fairs
•    Collaborate with respective teams to implement workforce planning

Administrative Support
•    Prepare internal reports, correspondence, and summaries for management.
•    Maintain organized digital and physical filing systems for corporate records.
•    Coordinate with internal departments to ensure seamless execution of projects and corporate actions.
•    Any other duties that may be assigned. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements that follow are representative of knowledge, skills and/or abilities required. 

Education 
Bachelor’s Degree in Business Administration, Law or related field. (Honor Roll)

Work Experience
•    2+ years of experience in corporate, compliance, or administrative support role. 
•    Strong understanding of corporate governance, regulatory filings, and company documentation.
•    Experience liaising with banks, attorneys, and regulators is an asset.
Skills
•    Proficiency in MS Office Suite and digital collaboration tools.
•    Excellent written and verbal communication skills.
•    Strong attention to detail, confidentiality, and time management skills